Thursday, December 23, 2010

Create An Automatic Email Response With Gmail’s New Filter

Today, when I was creating a new email filter to get rid of a tiresome email marketer who won’t take no for an answer, I came across two new filters in Gmail : “send canned response” and “never send it to spam”.  It is the first one that made me realise that I can now set up automatic email responses for specific email addresses.
automatic email response gmail
Let’s say for example that you want to write for us here at MakeUseOf (and why wouldn’t you want to?  We’ll pay you with all the money, beer and fast cars you can handle!  Er, well….no, not really).   So, as editor I go through approximately 7-10 applications a day so over the course of a week, that can stack up quite a bit.   We don’t like to keep people guessing over whether or not we’ve received their application so it’s good to set up a “thank you we have your application, we’ll get back to you soon” auto-responder email which is sent out as soon as their application hits our inbox.
So here’s how you would set it up, using Gmail’s new filter.
    First write your autoresponder message in a blank email window in Gmail.  Then save your message as a “canned response”.  I briefly covered how to do this a while back.   You can now discard your email window and go back to your inbox.Go to “settings” in the top right hand corner of Gmail, then to the “filters” sub-tab.   Scroll right down to the bottom to “create a new filter” This then brings up the “create a filter” section.   This is the important part.   Make sure everything in this section is BLANK except for the “to:” section. In this section, put in the email address that the autoresponder message should acknowledge all replies to.   In this case, I have put our applications email address post4us@makeuseof.com which means that whenever an email arrives to that address, the autoresponder email will automatically kick in and send itself out. Then click “next step”.
    We’re almost done. The last and final screen asks you to “choose an action”.   This is where you tell it to choose the canned response. So….tick “send canned response” and drop down the menu to choose the correct canned response. Then click “create filter”.
That is it. Now everytime someone emails an application to that email address, they will get an autoresponder message (or “canned response” as Gmail likes to call them). You can do the same too for your blog, your company, your club, your school and much more. If your inbox is overflowing and people are complaining that your email response times suck, then set up an autoresponder message to at least confirm that “you have received their message and that you’ll get back to them as soon as possible”. OK the email is automatic, it’s impersonal and it’s bland – but hey it’s a response! You won’t even know the email has gone out as it’s all done in the background.
What do you think? Is this something you might find useful to help with your email management or does this just add to the problem?

36 comments:

  1. With an email response management system, everyone at your business can quickly respond to the emails that just seem to keep pouring in and will be communicated rapidly,efficiently and accurately.Effective email response management system is important because customers get attention they deserve.No one likes to wait.
    Visit us at
    http://www.ers-ebusiness.com/

    ReplyDelete
  2. Heya i am for the first time here. I found
    this board and I find It really useful & it helped me out a lot.
    I hope to give something back and help others like you aided me.


    Feel free to visit my site ... http://cruissingzone.com/ErnestoLlt
    Also see my site :: stay at home internet jobs

    ReplyDelete
  3. Hi just wanted to give you a brief heads up and let you know a few of the pictures aren't loading correctly. I'm not sure why but
    I think its a linking issue. I've tried it in two different browsers and both show the same results.

    Look into my blog - multiple hosting

    ReplyDelete
  4. I seldom leave remarks, however i did some searching
    and wound up here "Create An Automatic Email Response With Gmail's New Filter".
    And I do have some questions for you if it's allright. Is it just me or does it look like a few of the remarks appear like they are left by brain dead folks? :-P And, if you are writing on additional sites, I'd like to keep up with everything fresh you
    have to post. Would you make a list of the complete urls of all your public sites
    like your Facebook page, twitter feed, or linkedin profile?


    Here is my page; easy home loans for bad credit
    My page :: make money affiliate sites

    ReplyDelete
  5. Great article! We will be linking to this particularly great content on our site.
    Keep up the good writing.

    Feel free to surf to my weblog; best home jobs online

    ReplyDelete
  6. magnificent points altogether, you just won a emblem new reader.

    What may you suggest about your post that you
    just made some days ago? Any sure?

    Feel free to surf to my website; http://www.date-online-today.com/profile.php?ID=36731
    My page > Read �

    ReplyDelete
  7. Fine way of describing, and nice post to take information on the topic of my presentation subject matter, which i am
    going to deliver in college.

    My web page Skip Navigation

    ReplyDelete
  8. One bit of overlord does exist, he is obscured.
    At starting Translation Indian has less fantastic in comparison to
    now.

    Here is my site :: gsa search engine ranker

    ReplyDelete
  9. Use a decanter or glass jar buried in the soil extremely the rim to do with the jar
    is certainly at ground even. A nice walking program also helps to keep your blood pressure at hand.


    my site :: szambo

    ReplyDelete
  10. The location should be in a placed and riots prone zone.
    It will depend on how big is the home happens to be and what provides it offers.


    Feel free to visit my website ... imprezy integracyjne

    ReplyDelete
  11. You can take advantage of several rooms options within in addition
    to near the silicone plantations.

    Feel free to visit my blog organizacja imprez integracyjnych

    ReplyDelete
  12. Might be you using wrought iron furniture at home?
    Check their track-record not to mention liaisons with workers and clientele.


    Here is my web blog ... organizacja imprez integracyjnych

    ReplyDelete
  13. Thus software freelancing India is an important best
    decision. The MAC interface means that that Dub Turbo software can be run
    on an iPad.

    Look into my web blog :: agencje ochrony

    ReplyDelete
  14. In fact, lots of in some greats arrived returning to unfortunate and lonely ends.
    Or looking for the best method that can help you in managing your undertaking tribulations?


    Also visit my web blog: adwokat łódź

    ReplyDelete
  15. Good old-fashioned canvas camping tents make getting in touch with nature simple and
    easy.

    Check out my web page - adwokat warszawa

    ReplyDelete
  16. Mostly because the old ways of marketing and advertising have
    evolved. I disagree that a dog can and not enjoy a the hour
    training practice session.

    Have a look at my homepage adwokat warszawa

    ReplyDelete
  17. Bungalow house plans unquestionably are quickly returning as being a desired home style.
    Kinds of exotic plantations produce for an super retreat in Kerala.


    my page: organizacja wczasów

    ReplyDelete
  18. The marketplace may be increasing toward five million rapidly.
    This is the make to do some-thing so others are able to see
    what possess done.

    Look into my site organizacja wczasów

    ReplyDelete
  19. You will find many spheres even translation work can be undertaken.

    Instructions are known upon the installing
    of the language translation devices.

    Check out my blog post: tłumaczenia niemiecki Katowice

    ReplyDelete
  20. Many British tourists, for example, choose
    camping in England holidays in To the north Spain.


    Also visit my web page - agencja detektywistyczna

    ReplyDelete
  21. We see here how IT associations and software growth are inter-linked.
    It is the same course with installing consist of.

    My page: biuro detektywistyczne

    ReplyDelete
  22. Trinium's trucking software.can handle both large and small trucking business owners. Fortunately, there's been a
    company offers produced such a software.

    My homepage ... usługi detektywistyczne warszawa

    ReplyDelete
  23. Nearly differences get possibly respected and horned in the institutions.
    Owners can find released where the shop get their designs.


    Feel free to visit my web page ... usługi detektywistyczne

    ReplyDelete
  24. Thus, chatting and message posting in diverse kinds of languages is
    straightforward. Our project manager will likely always have be concerned about about
    the business's translation.services.

    My web blog; detektywi warszawa

    ReplyDelete
  25. It's easy to become an expert in your field when you use LinkedIn Answers. Nothing comapres to seriously being presently there.

    Here is my homepage :: detektyw warszawa

    ReplyDelete
  26. And the Point of sale plan is people that features essentials of the
    one or two other plans. Your trees can provide organic cooling by covering your house.


    Check out my blog :: prywatny detektyw

    ReplyDelete
  27. Many think of performing music as per hobby, without plans to get opulent
    through it. The game puts the upper body and soul appropriate into a
    calming meditative state.

    Here is my homepage pobierowo

    ReplyDelete
  28. Without appropriate drainage and sewerage, waste could put together in your home within such some days.

    Even a keen eye very likely be able to locate laid to rest covers.


    Feel free to visit my website :: tanie wczasy

    ReplyDelete
  29. This has introduced in the demand for distinctive direction and coordinating skills.



    My web site zespół muzyczny Bydgoszcz

    ReplyDelete
  30. We emphasize it as part of the programs for our
    workers. You won't be able to be business if item . pay your bills for any granted length of working hours.

    Feel free to surf to my site - ochrona przeciwpożarowa

    ReplyDelete
  31. Real estate Loans use the place in consideration like collateral.

    There may be more associated with sense of privateness and noise remote location in
    a Ottawa two-story home.

    Stop by my page - borelioza

    ReplyDelete
  32. And after all, there's better to Spain unlike what beaches. Santa Claus probably won't constitute on the beach,
    but hey you will never know.

    Here is my website :: candida

    ReplyDelete
  33. There is no competition, no offerings to stock, cruise ship or
    transport. Make sure so as to monitor yourself this you don't go down out of unquestionably the habit.

    my page ... borelioza

    ReplyDelete
  34. Even Universities require you to provide
    a alumni or reimbursement for information. Write a government to teach throughout schools or
    inside summer programs.

    Also visit my blog post strona główna

    ReplyDelete
  35. The installation process of specific software is in addition super rapid.
    Is actually it Possible in the market to watch Fox, NBC, CBS TV function
    online?

    Feel free to surf to my web site - organizacja-wczasów.pl

    ReplyDelete
  36. For anybody who is not able to stay out of the court and trial required.

    According to the civil right, each has certain basic rights that the growing system exercise.


    Here is my weblog - STRONA GŁÓWNA

    ReplyDelete

Give your comment

LinkWithin

Related Posts Plugin for WordPress, ...